When it involves data processing, Microsoft Word is that the gold standard. As a part of the Microsoft Office productivity suite, quite one billion computer users believe the program a day. That’s nearly one in seven people on the whole planet — a powerful number unmatched within the technology industry.
Even though numerous consumers use Microsoft Word, not everyone knows the way to maximize the capabilities of the program. Word is packed with a lot of features that can help to create documents, reports, and text files easier. And when your day-to-day work gets easier, you become more fruitful and more efficient — which should be the goal of any piece of software.
Below are 10 of our favorite shortcuts, tips, tricks, and timesavers to supercharge your use of Microsoft Word. (Most of these suggestions work with all versions of Word, but some are exclusive to newer versions like Word 2013, 2016, or 2016 for Mac.) Try a few out today and let us know what works for you…
1. Copy, paste, and cut with keyboard shortcuts.
Ask anyone who knows these shortcuts — Ctrl + C to repeat, Ctrl + V to stick, and Ctrl + X to chop — and that they will testify to their critical timesaving nature. Master these three basic commands first and you’ll end up zooming through document creation at surprising speeds.
2. Quickly concentrate or bent save eye strain.
Some people wish to add a Word window zoomed in to 150%, while others wish to eliminate the necessity to scroll left and right or up and down by zooming bent 75% to ascertain a document in its entirety. Either way, use the Window > Zoom button to settle on the setting that works best for you — or search for the “100%” tab with a slider at heart right of the document to simply concentrate or out.
3. Delete entire words at a time.
This is a simple one you’ll not know about: rather than slowly pecking at the keyboard to delete text, or holding down Backspace to eliminate words or entire sentences, press Ctrl+Backspace with the cursor placed after a word you would like to erase a word at a time, making a tedious task much easier.
4. Use Smart Lookup to search the Internet.
If you point a word or phrase by right-clicking on it, you’ll see “Smart Lookup,” which is a fast shortcut to browse the online — without slowing right down to open a separate browser window. From word definitions to news scans, this powerful tool can transform an easy question into a wealth of data.
5. Remove unwanted formatting.
Trying to show a document from an external source into something that works for you? Strange formatting can slow you down, so rather than trying to repair one thing at a time, press Ctrl + Space or click the Clear All Formatting button (in newer versions, an eraser on an A on the house tab) to get rid of formatting from highlighted text and begin fresh together with your own style.
6. Tell the program exactly what you would like to try.
Most newer versions of Word include a handy “Tell me what you would like to do” field at the highest of the toolbar. Insert a word or phrase concerning any instruction and therefore the program can quickly identify the command you’re trying to find.
7. Use multiple clicks to pick chunks of copy.
Double-click over a word to spotlight it or triple-click to spotlight an entire sentence or section.
8. Quickly insert links into a document.
Similar to the copy/paste/cut commands, learning the keyboard shortcut for adding web links to a document — Ctrl + K — will save much time and quickly become one among the sharpest tools in your kit.
9. Select the default font you would like, not the default font Word wants you to use.
Don’t like Calibri or Cambria? Favour Arial to Times New Roman, or love other fonts? The best part about Microsoft Word is you’ll choose the default font — this command differs by version, but the foremost reliable way is to click Format > Font, select the attributes you would like, then click Default.
10. Quickly and Simply find any word you would like.
Rather than using your mouse to find out the Find command, click Ctrl + F to either open the window in older versions of Word or move the cursor automatically to the Search in Document menu that always appears within the toolbar in newer versions.